How to Add a Speaker from the Dashboard (Pre-Register Participants)

If your guests have to enter their name every time they join, you should add them as Speakers from the Dashboard instead of using the generic guest invite link. Speakers are pre-registered with their profile information saved, so they never need to re-enter their name.

Speakers vs Guests: Key Difference

	Guest (ad-hoc)	Speaker (pre-registered)
How they join	Generic invite link shared with everyone	Personal login URL unique to each speaker
Name entry	Must enter name every time they join	Name is pre-saved, no need to enter each time
Profile info	Minimal - only what they type when joining	Full profile: name, title, company, position, avatar, logo
Lower third	Generic or needs manual editing	Automatically shows pre-configured name, company, position
Setup	Quick - just share the link	Requires one-time setup in the Dashboard
Best for	One-time or unknown participants	Recurring participants, professional broadcasts
Invite method	Share one generic link	Each speaker gets their own personalized link

Bottom line: If someone joins your show more than once, add them as a Speaker from the Dashboard. Their name, title, company, position, avatar, and logo will be saved and pre-filled every time.

How to Add a Speaker

Step 1: Open the Dashboard

Go to the Evmux Dashboard at console.evmux.com
Select your project (event)

Step 2: Go to Speakers Management

Click Speakers in the left sidebar navigation
You’ll see the list of all speakers in this project

Step 3: Add a New Speaker

Click the “Add Speaker” button
Fill in the speaker’s profile:

Field	Required	Description
Email	Yes	Speaker’s email address (used for invitation)
First Name	Yes	Speaker’s first/given name
Last Name	Yes	Speaker’s last/family name
Title	No	Honorific: None, Mr, Ms, Mrs, Prof, Dr
Company	No	Company/organization name (shown in lower third)
Position	No	Job title/role (shown in lower third)
Phone	No	Contact phone number
Avatar	No	Profile picture (JPG/GIF/PNG, 800x800 recommended)
Logo	No	Company logo (PNG with transparent background, 100x100)

Click Save

Step 4: Assign Speaker to a Session

Go to the session (studio) settings in the Dashboard
Under “Participating speakers”, select the speaker from the dropdown
The speaker is now assigned to this session

Back in the Speakers list, find the speaker you added
Each speaker has a Personal Login URL - this is their unique link
Copy and send this link to the speaker
When they click it, all their profile info is pre-filled automatically

What Happens When a Speaker Joins

Speaker clicks their personal link
They’re taken directly to the studio with their name, title, company, position, avatar, and logo already set
No need to enter any information
Their lower third automatically shows the correct name, company, and position
They appear in the Fast Access Bar with their saved profile

Managing Speakers

Edit a Speaker’s Profile

Go to Speakers in the Dashboard
Click on the speaker’s row
Update any fields (name, company, position, avatar, etc.)
Click Save

Reinvite a Speaker

If a speaker lost their invitation:

Click the options menu (⋮) on the speaker’s row
Select “Reinvite”
The invitation email is sent again

Bulk Operations

Select multiple speakers to:

Delete - Remove multiple speakers
Reinvite - Resend invitations to all
Star - Mark favorites for quick reference

Tips

Set up speakers once - Their profile persists across all sessions in the project
Assign to multiple sessions - Same speaker can be in multiple studios
Pre-fill everything - The more you fill in (company, position, logo), the more professional the lower thirds look automatically
Use for recurring guests - Anyone who appears on your show regularly should be a Speaker, not a Guest
Guest invite link still works - For one-time or unknown participants, the generic guest invite link is still available in the editor

When to Use Which

Scenario	Use
Regular co-host who appears every episode	Speaker (add from Dashboard)
One-time interview guest you won’t have again	Guest (generic invite link)
Professional broadcast with known panelists	Speaker (pre-register all panelists)
Open community call with unknown joiners	Guest (share generic link)
Guest who complains about entering name each time	Speaker (switch them to pre-registered)